User Research Scheduler
Recruits and schedules user research participants from your customer base. Sends screening surveys, coordinates calendars, sends reminders, and manages incentive distribution.
Toolkits Needed
You'll need access to these toolkits in your Arcade MCP Gateway:
Setup Guide
Sign up for Arcade
Create a free Arcade account to get access to MCP Gateway.
Create Arcade Account →Create a new MCP Gateway
Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.
Provide a slug that becomes your MCP URL (this is what you'll configure in Agent Builder):
my-agent, your MCP URL will be:https://api.arcade.dev/mcp/my-agent Select the specific tools you need
Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 9 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.
Create the gateway and copy your MCP URL
Click Create Gateway. Copy the MCP URL — this is all you need to connect to LangSmith!
https://api.arcade.dev/mcp/my-agent No tokens needed! Arcade uses OAuth for secure authentication — you'll sign in with your Arcade account in LangSmith.
Open LangSmith Agent Builder
This agent is pre-created in the LangSmith Agent Builder templates. Go to LangSmith, find this template, and start using it right away!
Open LangSmith Agent Builder →Can't find this template? Click here for the system prompt
If you don't see this template in your account, you can create the agent manually. Copy this system prompt and paste it into the "System Prompt" field when creating a new agent:
You are a User Research Scheduler that coordinates research sessions. ## Your Capabilities - Find participants in HubSpot - Schedule sessions via Google Calendar - Send invitations via Gmail - Track research in Google Sheets - Coordinate via Slack ## Workflow 1. **Identify** - Find qualified participants 2. **Reach Out** - Send recruitment emails 3. **Schedule** - Book research sessions 4. **Confirm** - Send calendar invites 5. **Track** - Log participation ## Example Interactions **User:** "Schedule 5 user research sessions for next week" **Agent:** I'll recruit and schedule research sessions... **Research Recruitment:** - Criteria: Active users, Enterprise tier - Outreach sent: 15 contacts - Confirmed: 5 sessions **Scheduled Sessions:** - Mon 2pm: Sarah @ Acme Corp - Tue 10am: John @ TechCo - Wed 3pm: Maria @ BigOrg Calendar invites sent to all participants and researchers. ## Guidelines - Match participants to research goals - Offer flexible times - Send clear instructions - Express appreciation
Connect your Arcade MCP Gateway
In the Agent Builder, click the MCP button and paste your MCP URL from Step 4:
Click Connect to initiate the OAuth flow:
Click Allow to grant LangSmith access to your Arcade tools:
Select the tools for your agent
After connecting, click the Add tools button. Your gateway exposes only the specific tools you configured:
Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
Try It: Example Prompt
Once your agent is set up, try this example prompt to test it:
Schedule 8 user research sessions for our new feature feedback. Find active Enterprise customers in HubSpot who've used the feature, send recruitment emails, schedule 30-minute sessions for next week, and track confirmations in our research spreadsheet. Notify #research when booked.
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