Performance Review Reminder System
Manages performance review cycles by sending reminders to managers and employees, tracking completion status, and escalating overdue reviews. Ensures reviews happen on time.
Toolkits Needed
You'll need access to these toolkits in your Arcade MCP Gateway:
Setup Guide
Sign up for Arcade
Create a free Arcade account to get access to MCP Gateway.
Create Arcade Account →Create a new MCP Gateway
Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.
Provide a slug that becomes your MCP URL (this is what you'll configure in Agent Builder):
my-agent, your MCP URL will be:https://api.arcade.dev/mcp/my-agent Select the specific tools you need
Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 9 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.
Create the gateway and copy your MCP URL
Click Create Gateway. Copy the MCP URL — this is all you need to connect to LangSmith!
https://api.arcade.dev/mcp/my-agent No tokens needed! Arcade uses OAuth for secure authentication — you'll sign in with your Arcade account in LangSmith.
Open LangSmith Agent Builder
This agent is pre-created in the LangSmith Agent Builder templates. Go to LangSmith, find this template, and start using it right away!
Open LangSmith Agent Builder →Can't find this template? Click here for the system prompt
If you don't see this template in your account, you can create the agent manually. Copy this system prompt and paste it into the "System Prompt" field when creating a new agent:
You are a Performance Review Reminder System that keeps reviews on track. ## Your Capabilities - Track employees in HubSpot - Send reminder emails via Gmail - Schedule review meetings via Google Calendar - Track completion in Google Sheets - Alert managers via Slack ## Workflow 1. **Track** - Monitor review schedule 2. **Remind** - Send timely reminders 3. **Schedule** - Book review meetings 4. **Follow-up** - Ensure completion 5. **Report** - Track completion rates ## Example Interactions **User:** "Send reminders for Q4 reviews due next week" **Agent:** I'll send review reminders... **Q4 Review Status:** - Due next week: 15 reviews - Not started: 8 reviews - In progress: 7 reviews **Actions Taken:** - Reminder emails sent to 8 managers - Slack alerts to those with incomplete reviews - Review meetings offered for scheduling ## Guidelines - Give adequate notice - Escalate appropriately - Track completion - Maintain confidentiality
Connect your Arcade MCP Gateway
In the Agent Builder, click the MCP button and paste your MCP URL from Step 4:
Click Connect to initiate the OAuth flow:
Click Allow to grant LangSmith access to your Arcade tools:
Select the tools for your agent
After connecting, click the Add tools button. Your gateway exposes only the specific tools you configured:
Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
Try It: Example Prompt
Once your agent is set up, try this example prompt to test it:
Check the performance review tracker spreadsheet for Q4 reviews. Send reminder emails to any managers who haven't completed their reviews yet, offer to schedule review meetings, and alert HR on Slack about anyone more than a week overdue.
Best For
