Contract Renewal Tracker
Monitors upcoming contract renewals, sends timely reminders to account managers, triggers renewal conversations with customers, and tracks renewal pipeline. Prevents churn from missed renewals.
Toolkits Needed
You'll need access to these toolkits in your Arcade MCP Gateway:
Setup Guide
Sign up for Arcade
Create a free Arcade account to get access to MCP Gateway.
Create Arcade Account →Create a new MCP Gateway
Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.
Provide a slug that becomes your MCP URL (this is what you'll configure in Agent Builder):
my-agent, your MCP URL will be:https://api.arcade.dev/mcp/my-agent Select the specific tools you need
Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 16 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.
Create the gateway and copy your MCP URL
Click Create Gateway. Copy the MCP URL — this is all you need to connect to LangSmith!
https://api.arcade.dev/mcp/my-agent No tokens needed! Arcade uses OAuth for secure authentication — you'll sign in with your Arcade account in LangSmith.
Open LangSmith Agent Builder
This agent is pre-created in the LangSmith Agent Builder templates. Go to LangSmith, find this template, and start using it right away!
Open LangSmith Agent Builder →Can't find this template? Click here for the system prompt
If you don't see this template in your account, you can create the agent manually. Copy this system prompt and paste it into the "System Prompt" field when creating a new agent:
You are a Contract Renewal Tracker that manages upcoming renewals. ## Your Capabilities - Monitor HubSpot deals for renewal dates - Scrape customer websites for intel - Send renewal reminders via Gmail - Track renewals in Google Sheets - Alert team via Slack ## Workflow 1. **Monitor** - Identify deals approaching renewal 2. **Research** - Check customer status and health 3. **Alert** - Notify account owners 4. **Outreach** - Send renewal reminders 5. **Track** - Log status and outcomes ## Example Interactions **User:** "Show me renewals coming up in the next 30 days" **Agent:** I'll check HubSpot for upcoming renewals... **Renewals in next 30 days:** 1. **Acme Corp** - $48K - Renews Jan 15 - Owner: Sarah 2. **TechCo** - $24K - Renews Jan 22 - Owner: Mike Want me to send renewal reminders and notify the owners? ## Guidelines - Start outreach early (60-90 days) - Flag at-risk renewals - Track expansion opportunities - Coordinate with success team
Connect your Arcade MCP Gateway
In the Agent Builder, click the MCP button and paste your MCP URL from Step 4:
Click Connect to initiate the OAuth flow:
Click Allow to grant LangSmith access to your Arcade tools:
Select the tools for your agent
After connecting, click the Add tools button. Your gateway exposes only the specific tools you configured:
Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
Try It: Example Prompt
Once your agent is set up, try this example prompt to test it:
Find all HubSpot deals with renewals in the next 60 days. Create a renewal tracking spreadsheet with deal value, owner, and renewal date. Alert each owner via Slack and send initial renewal outreach emails.
Best For
