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How to use Calendly with Copilot Studio

You want Calendly inside Copilot Studio so it can find open times for a meeting, send a one-time booking link, review upcoming meetings and attendees, and clean up a canceled or missed meeting — without you copy-pasting between tabs. Here is the whole setup, once.

Create your Calendly gateway

The gateway is the thing Copilot Studio connects to, and it is where you decide which Calendly tools an agent may use. You create it once and every client reuses it.

  1. Create an Arcade account

    Sign up and open the dashboard. The free tier is enough to follow this through.

  2. Create an MCP Gateway and select your Calendly tools

    In the dashboard, create a gateway and pick the Calendly tools you want to expose. The gateway is what your client connects to, and it is where tool access is decided.

  3. Copy your gateway URL

    Every client below needs it.

    https://api.arcade.dev/mcp/<YOUR-GATEWAY-SLUG>

Create a Calendly gateway Opens the gateway builder in your Arcade dashboard.

Connect the gateway to Copilot Studio

Heads up

Needs a Microsoft 365 subscription with access to Copilot Studio, plus an Arcade API key.

  1. Add an MCP tool to your agent

    In Copilot Studio, open your agent → Tools → Add a tool → Model Context Protocol → New tool.

  2. Point it at your gateway

    Give the server a name and description, put your gateway URL in Server URL, set Authentication to OAuth 2.0 and Type to Dynamic discovery.

  3. Authorize and try it out

    Saving redirects you to Arcade to approve access. Then start a conversation and use your Calendly tools — Arcade authorizes each service just in time.

Full Copilot Studio guide in the docs steps verified 2026-08-13

Try these Calendly prompts

Copilot Studio can now act on your Calendly account. Click a prompt to copy it.

Require approval before an agent cancels a booked meeting or marks someone as a no-show. Pair it with Contextual Access policies to limit access to availability, booking, and attendee actions by user or context.

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